Category: Leadership

Tips for the newly hired Gen Y

~ jordan ~ Leave a comment
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Entering the workplace can be intimidating for a first timer. Often, a new millennial employee would not know where to begin his or her journey. This is particularly worse if the company does not have a structured on-boarding program.

The first thing you ask for on your first day at work is for the on-boarding program. For the first time employees, the on-boarding program is a set of activities designed to get a newly hired person to quickly be productive in the workplace. This can include a brief background of the company, the key leaders, critical HR policies and procedures, walk-through on where to get information when needed, tour of the office and so on.

After the on-boarding has been accomplished, the very first question you ask your manager for is your latest job profile or job description. You need to read this very carefully as it narrates your job and the activities it entails. You need to clearly know what is expected from you. A former Citibank executive used to tell us “In order to do a good job, you first need to understand what is expected from you. Do not guess.” Ask your manager what he or she expects from you.

Start observing which of your colleagues actually deliver on their commitment and which ones are simply full of lip service. You need to stay away from the nay sayers or negative ones. These people will drain your energy with their negative vibes. Make sure you keep close to the high potential ones and get their help when needed.

Do not forget to dive into and understand your KPI’s and goals. You need to know how your performance will be measured at the end of the year. You need to understand what your goals are and plan how to reach them. Your ability to work as a team and deliver your goals has a big influence on your career in the company. It will also influence your pay scale and bonus.

Make sure you try and get along with everyone. At this point you will be feeling your way around the workplace and the last thing you need is someone who dislikes you. Let me make it very clear right now – no matter how bright you may think you are, you cannot win in the workplace if you are alone.

There you have it. Please feel free to pass this on to your friends and colleagues.

All the best in your new venture.

We are only as good as our people

~ jordan ~ Leave a comment
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If there is one thing that a first-time manager or leader needs to comprehend deep in their heart is that we are only as good as our people. Jack Welch, one of the best management gurus, rightfully said that 80% of a great manager’s job is people.

A great manager spends most of his/her time interviewing and screening candidates, mentoring high potential employees, providing performance feedback, developing people, motivating the team, understanding their needs, providing them the necessary information to perform their jobs.

It is quite unfortunate that today’s managers and leaders do not spend enough time on people. Their lack of attention and focus on developing their people creates a vicious circle. Since they do not spend time developing their people, they end up doing their direct reports job. When they do their direct reports job, their direct reports do not develop. When their direct reports stagnate, they cannot perform as expected. Since they cannot perform as expected, their boss (you) end up doing their jobs and back to square one again.

We often think that doing the job of our employee is faster than taking the time developing our direct reports to do the tasks. We think that if we delegate the work, they will probably do a bad job and we will end-up re-doing the work. Our false logic dictates that if this is the case then we might as well save time and do the job myself.

Great managers think long term. Great leaders think about sustainable solutions and not just band aids. When we spend time and a lot of effort developing our direct reports, we are investing in a better future for us and the company. Eventually, our direct reports will do such a great job that we can set them on auto-pilot. This will allow us the time to do what we should be doing, leading and developing our people.

You and your company cannot go wrong when you focus on your people agenda 0 selecting, developing and promoting the right people.

Customer Service Recovery

~ jordan ~ Leave a comment
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Customer service, customer obsession, customer experience are buzz words that are prevalent nowadays. It is very important, even critical, for companies to be customer-centric. No customers mean no revenues. Simply, the goal is to attract customers, keep them coming back and get them to refer us to their friends.

However, we sometimes fail in our delivery of service. What do we do then? How do we recover irate customers? Customers that we failed to service correctly. We have two options; we recover them or we don’t.

We were at Pizza Hut Robinsons Galleria three days ago. Our experience with that branch was terrible. A spoon drops in front of a server as she finishes taking our order. She simply ignores it, does not bother picking the spoon from the floor and walks away. We needed to remind them about the mushroom soups we ordered. The soup (appetizer) was not served at the start of the meal but in the middle. The chicken we ordered was served after we finished our large size pizzas – two of them in fact. As expected, we could not eat the chicken we ordered anymore.

As we were leaving we passed by the restaurant manager who’s back was turned to us. He did not bother thanking us for coming. The restaurant manager was busy scrolling through his Facebook account.

Yesterday, we went to a newly opened restaurant – DC Superheroes Café. It was the first day of their soft opening. As expected, we faced a lot of issues. However, the difference in service recovery between the Café and Pizza Hut was glaring. Pizza Hut did not bother recovering their unhappy customers.

DC Superheroes Café clearly showed great effort apologizing for their short-comings and making up for it. The owners themselves walked over to apologize and asked for our suggestions. The servers kept their smiles as they tried their best to cope up with the process inefficiencies. By the end of our meal, the owner of the Café had become chummy with our ten-year-old son. As we left we are more forgiving of the issues we faced with DC Superheroes Café. We will be dropping by again the next time we are in SM MegaMall.

Customer Service Recovery at its best and worst. Service Recovery makes for a huge difference in customer experience.

Do you have a Service Recovery policy or process in place?

ORA/BED

~ jordan ~ Leave a comment

Finger pointing.jpgFinger pointing and excuses seem to make up part of most corporate culture. You often hear, it’s not me it was another person that failed to deliver. I waited for the other department to reply but they never did. In my consulting years here in the Philippines, I witness this behaviour from entry level employees to a number of high ranking executives.

I was pleasantly surprised to discover a simple approach to making people aware of their finger pointing behaviour. The approach was shared by the Managing Director of an ad agency. It is called ORA / BED.

The ORA / BED phrase has two parts. On the left side or on the top of the line we have ORA. ORA stands for Ownership, Responsible, Accountable. All positive traits of a successful leader, manager or employee.

At the bottom you have BED. This stands for Blaming, Excuses and Denial. They are all negative behaviours.

The way it is used is three parts. First, explain the meaning of ORA / BED. Second, have it posted on collaterals to serve as a reminder. Third, whenever discussions turn negative (BED), you just have to remind everyone to keep the discussion in ORA. Personally, I say ‘Hey guys let’s keep the discussion above the line. Let’s keep it in ORA.’ It helps people become conscious of their behaviour.

Since I started using this in the groups I manage and clients I mentor, the discussions I get are more positive and productive.

Try it. ORA / BED. It’s deceptively simple. It’s so simple that it works.